How To Write For Social Media To Create The Best Posts

Social media success requires strong writing skills.

However, not all social media managers consider themselves writers.

Fortunately, writing great social media copy doesn’t have to be difficult. Not every post needs to reinvent the copywriting wheel, after all. Still, taking the time to get your writing right is worth it.

Let’s learn how to write for social media and start creating better content now.

Why Does It Matter If You Write Well On Social Media?

Every social post you publish reflects on your brand.

If you’re sloppy, your company will look sloppy too.

Even worse, it could undermine your success on social media.

That’s why it’s important to write well on social media. Social media copywriting requires some unique skills. You need to be able to cram as much value into as few words as possible. You also have to be consistent and engaging at all times.

Plus, every network is unique. What works on Facebook might flop on LinkedIn. This makes becoming a master social wordsmith even more difficult.

And that’s exactly why we wrote this post.

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How Long Should Social Media Posts Be On Each Network?

Every social network has a character limit.

However, asking how long posts can be, isn’t the same as asking how long posts should be.

This can cause confusion if you’re trying to find a sweet spot for best performance.

Fortunately, research shows us which post lengths typically do best. These aren’t strict guidelines, but they are useful starting points to consider:


Consistency Counts (So Build A Social Media Style Guide)

Keeping your social copy clean and within brand standards can be a challenge.

Developing a simple style guide can help with this. A basic style guide can be one or two pages long, and should include the following:

  • Mission Statement: This can be twofold: why does your business exist, and why are you on social media?
  • Audience/Persona Summary: Briefly describe your core audience on social media. Who are you writing for, anyway?
  • Social Media Brand Voice: Describe what your social brand voice should sound like (casual, serious, professional, irreverent, etc.).
  • Tone: Describe your social tone (helpful, funny, authoritative, etc.)
  • Branding: List requirements for brand spellings (and other copy-related branding elements).
  • Message Types (By Network): Not all content needs to go on every network. Create some guidelines on which types of messaging are appropriate on which of your social networks.

If you need help building a style guide, this guide from Hubspot is a great primer.

TIP: Use the Social Media Style Guide Template included in this post to build your own style guide.

9 Basic Social Media Writing Tips

Like we said earlier, every network has its own quirks and best practices. However, there are some standard best practices that generally apply to most networks, too. Let’s review those now.

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Understand Active Vs. Passive Voice

Using active voice helps produce more engaging copy. According to,

Readers prefer active voice sentences, and we should try to use the active voice in most of our business writing to communicate our message most effectively. Active voice clearly identifies the action and who is performing that action.

Most writers are familiar with active and passive voice. If you’re not sure what the difference is (and were afraid to ask) though, then never fear. There’s no shame here. Let’s walk through each one:

Active Voice Vs. Passive Voice

Hear the difference? The first example puts the subject (“I”) in the driver’s seat. It’s more action-oriented. The second example, however, sounds a bit more flat, factual, and lacking action.

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Put Your Audience First

It’s rude to only talk about yourself.

So, write in a way that puts your audience at the center of the story instead.

How do you do this? Simple. Say “you” more than you say “us.” Here’s a good example from Threadless’ Twitter bio:

Threadless Twitter Bio

Write Stuff People Want To Share

This requires understanding why people share content. Let’s break this down into five major reasons:

Delivering value to their audience. People want to share things their audience will find valuable. This could mean content that’s helpful, entertaining, or otherwise worth paying attention to.

Try writing posts that convey a clear benefit. If you create how-to content, consider writing copy that hints at what the linked article will help readers do. You can also create unlinked social messages that include a useful tip in your post copy or image copy.

Here’s an example from Bobcat Company:

Facebook post from Bobcat Company

To express and define themselves. When sharing posts, people often think, “How does sharing this reinforce my identity?”

Use surveys or create personas to understand your typical audience member. From there, figure out how they identify themselves. For example, if you sell construction equipment, your audience might see themselves as “tough” or “hard-working.”

Pickup truck manufacturers know their customers connect their identities to what they drive. This post from Ram Trucks capitalizes on this:

Even Rebels Relax

To feel connected to others. Social media is about building connections and relationships. People naturally want to share posts that shows they’re part of something bigger themselves. They also like to share posts likely to start a conversation (so they can converse with other people).

One way to do this is to write messages that encourage tagging and sharing. Like this:

Parks And Recreation's National Dog Day Facebook Post

To make themselves feel valued. People want to share posts that are likely to get likes, shares, and positive comments. It feels good to share something your friends like, right? You might also consider writing messages showing appreciation for your audience.

To express beliefs or support causes. People love sharing opinions on social media. You probably don’t need to be told that, either.

If it’s appropriate, take a stance on something or show your support for a cause. You don’t have to get too controversial (although sometimes a little bit of controversy is okay). Here’s an example from the United Nations:

A Facebook post from the United Nations promoting a cause

This tweet does each of the following:

  • It promotes a cause (gender equality).
  • It incorporates a relevant hashtag in the middle of the tweet.
  • It uses positive language.
  • It links to a page where viewers can take action.

It also achieves each of these goals without being offensive or inflammatory.

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Make Sure You Have Clear Message-Match Between Your Posts And Destination Pages

If your post is linking to an external page, then your post messaging needs to match your landing page messaging.

In short, your social media content needs to follow through on the promises your posts make. Here are a few tips to keep in mind:

  • Double-check that links are accurate.
  • Only link to substantive pages with good information.
  • And make sure your post copy is relevant to your destination page.

Check out this tweet from Esquire. It’s written to stoke curiosity and intrigue. What will happen on season 2 of Stranger Things?

Facebook post from Esquire

Who knows? I don’t, but the destination page here better tell me.

Example of a destination page

Once I reach the page, it’s immediately clear that the post copy directed me to a relevant link. The destination page’s headline is well aligned with the tweet, too. That’s a good thing, because if this ended up being click bait, I would have thrown my keyword.

Don’t make people want to throw their keyboards.

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Make Sure Your Copy Matches Your Visual Content, Too

If you’re writing image copy, consider connecting it with your post copy too. Here’s a great example from Gary Vaynerchuk:

Reverse Engineer Everything You Want In Life

See how the post copy connects with the image copy? One leads into the other to communicate one clear message.

Here’s another example from the NFL that creatively incorporates a player’s number (in this case, Randall Cobb of the Green Bay Packers, the greatest sports franchise in history*):

Example of creative Facebook image post copy

*Your favorite team is great, too.

This creative campaign counted down the days until kickoff, including a different player down to opening day.

Make sure your post copy and image copy work together.

Be Clear And Concise

Avoid complex language and use short sentences. People skim on social media, so punchy posts tend to work better than long-winded paragraphs.

Try to limit yourself to just one or two sentences, if possible. This isn’t a firm rule, but it may be a useful guideline to keep yourself from rambling.

Struggling to keep your posts short? Try working through this simple exercise. Start by reading this example post:

“Here is our latest blog post about a very awesome topic you’ll enjoy.”

This isn’t that bad, right?

Well, there are a lot of wasted words we could do without. Let’s try minimizing stop words (is, a, etc.) and see how it sounds. We could also make the end of the sentence more specific, focusing on one detail to use fewer words.

“Here’s our latest blog post about blogging.”

Hear the difference? The second example says essentially the same thing. It just does it with fewer but more specific words, and sounds much better as a result.

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Avoid Pushy, Overly Sales-Driven Messaging

At least when it comes to writing organic social media content. While social ads need to be written to sell, organic social posts should be written to inform, entertain, or otherwise make a connection with your audience.

That doesn’t mean you can’t promote yourself. It just means it’s best to find a way to sell people on the idea of taking an action without directly sounding like you’re making a sales pitch.

Here’s an example from music distribution platform Bandcamp:

Example of a tweet from Bandcamp

If you must write a sales message, focus on benefits to the consumer. This tweet from Threadless lets people know there’s a sale going on without forcefully saying, “Buy Now” or “Shop Here.” It also uses a nice, clear image.

Example of a tweet promoting a sale

Invoke Curiosity

Write in a way that makes people want to click through. If you’re linking to another article or blog post, you don’t need to tell the whole story in your social media update.

Tweet from Caterpillar

Instead, leave some details unanswered while implying your linked articles will answer their questions. What is the mystery on “The Curse of Oak Island,” anyway? You don’t have to care about construction equipment to want to find out.

Social Media Writing Tips For Each Network

Every social media network is different.

Different audiences. Different purposes. Different expectations.

Your writing and messaging should be adjusted accordingly.

Instead of writing one message for every network, tailor your messaging to each one individually. To do this, it helps to understand the purpose of each network, and what works best on each one:

What Is The Purpose Of Each Social Network?

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Facebook Writing Tips

Keep Posts Short

There’s some wiggle room on this one. However, data shows short posts perform best.

Avoid Promotional Calls-To-Action

Facebook’s algorithm can detect overly promotional language. This means wording like, “Buy Now!” or “Sign up here!” Posts with a hard sales message get demoted in the newsfeed, and with organic reach already in decline, that’s something you can’t afford.

Write Shareable Article Headlines

If you’re writing blog posts or articles, keep Facebook in mind when crafting catchy headlines. Think short, punchy, and conversational.

Twitter Writing Tips

Do More Than Simply Reshare Headlines As Post Copy

This one is okay in moderation. However, it’s better to write copy that adds to the story your article is telling. Here’s an example of what we mean:

Write tweets that don't just reshare headlines

Instead of reusing the article headline as a social post, the post outlines the story in the article. This helps build interest in clicking the link, and prevents wasting people’s time reading the same text twice.

Incorporate Hashtags Directly In Tweet Copy

It’s easy to add hashtags to the end of a post. However, consider cleverly incorporating them directly into your tweets instead. In this example from Electronic Arts, a single hashtag is the entire post.

Include hashtags in your tweets

This creates a clean look for your hashtags, and ensures they get seen.

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Go Easy On Hashtags, Though

Make sure your message isn’t lost in a sea of hashtags. Aim to use two, or maybe three, at the most.

Be Mindful Of Your Character Limit

You have 140 characters here. Stay under that limit without cutting corners. Conciseness is no excuse for lack of clarity.

Be Mindful Of Your Character Limits

If you can’t use complete sentences, you need to rewrite your tweet.

Try Adding URLs In The Middle Of Tweets (Instead Of At The End)

This tip comes from Dan Zarrella at Hubspot. This data is a little old at this point, but in 2011, he discovered that “the best area for clicks is about 25% of the way through the Tweet.”

As a writer, testing this requires you to consider writing in a way that would let you place a link after just two or three words. Try following this formula:

[Short Intro] + [URL] + [Longer Explanation].

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Tag Other Relevant Accounts Within Your Tweet Copy

This helps alert other folks that you’re talking about them. In turn, they’ll be more likely to share your posts. It’s win-win. Be sure to write your posts with other accounts in mind.

Incorporate Emojis Into Your Tweet Copy

Like it or not, “emoji” is turning into a language all its own. Used creatively, they can add a splash of character to your tweets. Check out this example from Sporting Kansas City, a Major League Soccer team:

Tweet using an emoji from Sporting Kansas City

Tell A Story In A Tweet

It’s possible to tell a complete story in a tweet. Here’s an example from Microsoft:

Example of a storytelling tweet

This tweet outlines the entire article in under 140 characters.

Google+ Writing Tips

Write Compelling Post Headlines

Google+ is unique in that it allows you to write bolded headlines. General best practices for writing headlines applies here.

Don’t Be Afraid To Tell A Whole Story

Google+ posts can run a bit longer than on other networks. Take advantage of that. Go into more detail than normal if you feel you need to.

LinkedIn Writing Tips

Be Clear

Avoid using professional lingo if it won’t be understood by your audience.

Be Concise

Get to the point. Don’t ramble. Busy professionals don’t have time to waste.

Stay Professional

LinkedIn is a professional network. Don’t forget this when writing your posts. Stick to a professional tone.

Example of a LinkedIn post from Adobe

Instagram Writing Tips

Instagram is a visual-driven network. However, the written word still has its place there.

Think About Alignment Between Your Image Copy And Post Copy

Instagram is a visual network, but the written word still has a place there. Write image copy that hooks people’s attention while connecting with your post text.

Instagram post with well-written copy

Don’t Forget Hashtags

Instagram likes hashtags. Don’t be afraid to use them liberally at the end of your posts.

How To Define And Develop Your Voice And Tone

People expect social media accounts to have a consistent voice.

Your presence needs personality, even if you’re representing a brand.

Social media is about generating conversation. No one wants to talk to someone boring.

This means you’ll need to develop a consistent voice. One that’s both true to your brand or personality, while fitting for each social network you’re on.

What Does Your Social Media Voice Sound Like?

Your voice is essentially your personality on social media.

Are you fun? Serious? Creative?

What’s The Difference Between Voice And Tone?

Voice and tone are often used interchangeably.

However, there is a difference, and it’s important to understand them both.

Your tone is the inflection you apply to your voice.

Depending on the context, you could sound happy, sad, angry, or any other emotion that’s appropriate.

Buffer’s Kevan Lee may have put it best:

Essentially, there is one voice for your brand and many tones that refine that voice. Voice is a mission statement. Tone is the application of that mission.

Define Your Social Media Voice

How To Develop Your Brand’s Social Media Personality

Start by asking these questions:

  • What is my/our mission or purpose?
  • What are our values?
  • What kind of language and tone does our audience use?

Then, try filling in the blanks here a few different ways:

“We are ________ , but we’re not __________ .”

An example answer here could be, “We are funny, but we’re not offensive.” Or, “We are professional, but we’re not stuffy.” The idea is to narrow down who you are, and who you’re not.

Are You Personable? Professional? Or Both?

Personal, Casual, or Professional Voice

Social media is often used to keep in touch with friends, family, and colleagues.

That means your social media content has to compete against updates from people users are close with. It’s a simple fact that most people don’t log into a social network to see content from brands, companies, or bloggers.

There are exceptions, of course. In any case, you need to write to stand out and hook people’s attention. This requires understanding what your audience expects to see from you.

And that might be hard if your brand isn’t inherently “fun.”

So, what can you do?

Know Your Audience

Who are your customers? What are their values, concerns, and interests?

It’s important to figure this out if you don’t already know. Survey your audience if you have to. You need to know who you’re writing for before you can understand what they want from you.

Creating a social media audience persona might help. This essentially entails creating a character description of your average target audience member. Building personas takes a little bit of work, but it can help you get a clear idea of who you’re writing for.

TIP: Know who you’re writing for on social media. Do this by running surveys, building personas, or even just listening to what they say on social media.

Know Your Competition

Seeing what kind of content your competition is writing can help inspire your own approach.

Check out some of your competitor’s social profiles and make note of the following:

  • What does their brand voice sound like?
  • Does their content appear to drive engagement?
  • If this company were a person, would I want to talk to them?

What does your brand's voice sound like?

This can give you an idea of what works in your industry.

TIP: Pay attention to competitors in your space on social media. Note their writing style. Take inspiration from what works, and then do it better yourself.

Know Yourself.

Cat videos, memes, and other distractions dominate on social media.

Those things might work for your brand. They could also be totally inappropriate. The key is to find the right balance between personable and professional content and tone for your audience.

Start by defining yourself under one of these three categories:

  • Personable. Your brand is fun, warm, and inviting.
  • Professional. Your brand is serious, authoritative, and orderly.
  • Both. Your brand bridges both of the above, tying fun content into more professional themes.

How do you know which is best for your brand? One answer is to use common sense. If you’re a legal firm, for example, you probably don’t want to sound lighthearted. If you run a pet adoption center, however, you’d like want to sound fun and lighthearted to get people in the door.

What do you do if it isn’t immediately obvious which of these three categories best fits your brand? Try working through these two exercises to figure it out.

Exercise 1: Determine Who You Are (By Determining Who You’re Not)

One way to help understand your brand voice is to ask “We are ______ , but we are not ______ “ questions. This can help you know who you are, and just as importantly, who you’re not.
As an exercise, fill in those blanks a few different ways. Here are some examples:

“We’re fun, but we’re not goofy.”

“We’re informative, but we’re not boring.”

“We’re authoritative, but we’re not arrogant.”

Exercise 2: Try Summarizing Your Brand In Just Three Adjectives

Another idea is to simply think of three adjectives that describe your brand. In traditional advertising parlance, this could be thought of as a “tag line.” According to The Balance,

A variant of a branding slogan, a tagline can be used in marketing materials and advertising. The idea behind the concept is to create a memorable dramatic phrase that will sum up the tone and premise of an audio/visual product, or to reinforce and strengthen the audience’s memory of a literary product.

Your mission (should you choose to accept it), is to do one of the following:

  • Keep your company’s existing tag line in mind when writing on social media. Ask yourself, “How does this messaging support or reflect what we’re about?”
  • Come up with a new tagline. It doesn’t have to be one you use publicly. It could even just a short phrase you use internally to guide your copy.

Let’s try developing a simple tagline using three adjectives. Taglines can be short phrases (typically no longer than five to seven words), but we’ll make this easy. The goal is to help you summarize who you are, in order to inform your social media voice.

Start by choosing three adjectives that fall into one or all of the categories below:

  • An adjective describing what you do.
  • Another addressing how you do it.
  • One more pertaining to why you do it.

Let’s say you run a car dealership. What are some things you might value?

  • Honesty
  • Experience
  • Quality service

Put that together, and you could come up with a tagline like:

Honest. Experience. Quality.

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That sounds like a pretty good summary for your car dealership’s mission. When writing social content, you’d have a clear idea of what values your copy should reflect.

In short, taglines can serve as simple yet tangible frameworks to help you understand who you are as a company. That, in turn, can make it easier to know what your brand should sound like.

Now, ask yourself, “What kind of voice would best support the values in our tagline?”

Personable? Professional? Maybe both?

Exercise 3: Try Different Things And See What Works

This is the simplest option. If you’re not sure what kind of voice would resonate with your audience, try different things. Try writing something humorous. Then, try something more serious. Keep an eye on what gets engagement.

Pretty simple.

3 Examples Of Fun Social Media Brands

A lot of this stuff might sound kind of abstract.

So, let’s take a look at what personable and professional content looks like on social media.


Barkbox, a subscription-box service for dog owners, does an incredible job at creating fun social media content. They’re relatable, light-hearted, and creative.

Instagram post from BarkBox

TAKEAWAY: Humor is hard to get right. If you’ve got the chops though, go for it. Know yourself, though. If you’re not funny, you won’t have to wonder long. People will let you know.


Arby’s does a fantastic job of writing posts that target specific segments of their audience. Here’s just one example:

Facebook post from Arby's

TAKEAWAY: Sometimes, messaging meant to appeal to everyone falls flat. If you have a diverse audience, consider crafting posts that speak to just one specific segment of that group. Arby’s appears to have learned a lot of their social followers enjoy nerd culture. As one commenter noted in the screenshot above, this motivated them to drive 20 minutes specifically for a fast food sandwich.That’s the power of directing the right copy, at the right audience, at the right time.


Threadless, a custom clothing and home decor company, balances creativity with promotional copy well. This tweet does a good job of alluding to their blog without directly saying, “HEY READ THIS THING OVER HERE RIGHT NOW”:

Facebook post from Threadless

TAKEAWAY: Overly sales-driven messaging can be off-putting on social media. Sometimes, it’s better to promote yourself by appealing to people’s curiosity, rather than incorporating a hard call-to-action.

3 Examples Of Serious Social Media Brands

If your brand offers professional services, or if you’re in a more “traditional” industry (for lack of a better term), then “fun” or “personable” might not suit your voice.

Instead, you might strive to sound authoritative. Or, maybe you just want to present a more polished image.

With some slick copywriting flair, you can achieve this goal, and without being boring.

Here are three brands that prove it.

General Electric

For a brand that’s over 100 years old, General Electric has an incredible social media presence. Just check out this social media hub page:

General Electric Social Media Hub Page


Their content is typically educational while making engineering and technology sound interesting, even to a non-technical audience. Here’s an example of GE taking a technical topic (robotics) and making it accessible to a lay audience:

General Electric post pop-up window

TAKEAWAY: If you’re in a “boring” industry, find a way to make yourself interesting. Show how your products or services actually impact people’s lives. Share interesting stats that are connected to real-world things ordinary people can relate to.


Microsoft products are everywhere, and that probably includes your home and office (or even your home office). Their social media updates speak to both personal and professional customers, tying their products and initiatives back into real-world stories and situations.

Example of a professional post from Microsoft

TAKEAWAY: Write more relatable posts by tying a clear benefit into your audience’s work life.


Vox Media is a solid example of a modern media brand that understands social. They use their social post copy to help tell the story in the articles they want to direct you toward. Rather than simply resharing a headline as a post, the post helps tell a complete story. Even when the topic is serious, the tone also remains conversational.

Professional Facebook post from Vox

TAKEAWAY: You can be conversational, even when talking about serious topics.

3 Examples Of Brands Blending Personable And Professional Content

What if your audience wants both fun and professional tone? Here are three brands perfectly riding that balance.


WordStream, a popular PPC management software service, does an excellent job of incorporating fun imagery with professional copy. Check out this example:

Example of a post blending personal and professional tone from WordStream

TAKEAWAY: Try turning something boring into something fun. You’ll hook your audience’s attention, and they’ll be more likely to read your article (even if it’s otherwise kind of dry).


Google is in a unique position. Not only are they one of the biggest companies in the world, they build products for both personal and professional use. For this reason, they have multiple Twitter accounts to suit their diverse audiences.

Their main Twitter account balances the personal and professional well. Here’s an example of a tweet for #NationalDogDay:

Example of a fun but professional post from Google

This post does three things:

  • It ties in directly to a professional theme.
  • It ties in directly to a timely trend.
  • It’s funny.

In addition, the post copy itself is tightly written and uses crisp, complete sentences. It’s well executed all around.

TAKEAWAY: Find the point where your brand intersects with something humorous and relatable. For example, anyone with a dog knows that look when you leave for work.


LinkedIn is unique amongst social networks. That’s because it promotes itself well even on other social networks. They also understand two things:

  • Their voice and mission (connecting professionals)
  • The purpose of those other networks they’re on

Take a look at this tweet. It’s fun and lighthearted. However, it’s also directly tied into LinkedIn’s mission.
Professional tweet from LinkedIn

TAKEAWAY: Connect your mission to an emotional response. This post elicits the feeling of landing a dream job, which is part LinkedIn’s goal for its users.

Now, Take Your Writing On Social Media To The Next Level

Social media is powered by the written word. Knowing how to harness language correctly is key to success. Now you have the necessary knowledge and skills, you should be able to craft better copy to connect with your audience.