Getting to Know Your CoSchedule Editorial Calendar - CoSchedule Blog
Getting to Know Your CoSchedule Editorial Calendar
Getting Started With CoSchedule for Bloggers and Individuals

Getting to Know Your CoSchedule Editorial Calendar

The TL;DR Version

CoSchedule Project Use Cases:

  1. Blog Post: Choose this if you 1) Use something other than WordPress OR 2) Prefer to write your posts outside of WordPress and convert them later.
  2. WordPress: Choose this if you want to write your post directly in WordPress. It will automatically create the post for you in your WordPress account.
  3. Social: Choose social campaign to schedule multiple social messages across several days or weeks OR choose social message to create a single, stand-alone social message.

Calendar View: Allows you to see every blog post, task, and social message on a calendar view.

Home Dashboard: Here you’ll find a list of all your to-dos, favorite blog posts, and a list of the posts you’ve most recently been working on.

Color Labels: Give your projects color labels to help you visualize certain elements on your calendar. Common ways to organize color labels include: By content type, topic theme, or project type.

Ideas Bin: Brainstorm a bunch of blog ideas and put them in your ideas bin so you’re never stuck wondering what to write about. Then simply drag the idea over to your calendar when you’re ready to get started.

Introduction

What Is This Guide? This guide will walk you through the different areas of CoSchedule to help you feel comfortable navigating the tool.

Who’s This Guide For? New CoSchedule Editorial Calendar users.

What You Will Learn: 

  • More in-depth features of CoSchedule.
  • What type of activity to create in CoSchedule and when.
  • The best strategy for setting up color labels.

Why You Should Read this Guide? This guide will help you learn how to quickly navigate CoSchedule, so you can feel comfortable organizing your strategy.

Creating a New Activity in CoSchedule

Let’s spend a minute discussing different CoSchedule activities and how you can use them.

When you click the plus sign in the top corner of a date, you’ll see a list of activities appear. Here’s how they differ and how we recommend working with each.

Create New

  1. Blog Post: This allows you to create a blog post on your calendar. This is best for users that like to write their blog posts outside of WordPress and move them over when they’re ready to publish. This is also the option you should choose if you use a blogging platform besides WordPress.
    • Tip: Text CoSchedule’s text editor or attached Google Docs can be converted to WordPress in just one click.
  2. WordPress: This also allows you to create a blog post on your calendar, but it will simultaneously create a new post directly in your WordPress account, too. This option is best if you want to do all your writing in WordPress.
  3. Social: This allows you to create social media campaigns or stand-alone social messages.
    • Use the social campaign option to schedule multiple messages across several days or weeks. This option is best for promoting things like blog posts since it will drive more traffic.
    • OR, choose the social message option to create a one-off, stand alone social message. This option is best for curated messages or social messages on trending or news topics.

The Calendar View

CoSchedule is the only editorial calendar and social media scheduler that allows you to see everything you have scheduled in a calendar view.

Let’s explore its characteristics to help you navigate your calendar.

Navigating your calendar

  1. Hamburger menu: This is where you will find your calendar settings, social profiles, integration hub, and more.
  2. Breadcrumb menu: Quickly toggle between your calendar, ReQueue, and analytics using this drop down.
  3. Date navigation: Choose specific months/years or navigate forwards/backwards through your calendar. For example, use this to easily see what you published last month.
  4. Search: Find past or future blog posts on your calendar using keywords. For example, if a recently published blog post needs an edit, search the title to find it quickly.
  5. Create: Add blog posts or social campaigns to your calendar. Tip: Putting placeholder blog posts on your calendar, like every other Monday, can help you see a game plan to publish consistently.
  6. Ideas: Brainstorm blog post ideas and add each one to the ideas bin. When you’re ready to work on the post, drag and drop it to your calendar. Tip: Transfer the way you’ve been writing down ideas today, like a notebook, into Idea Bin. From there, you’ll have inspiration when you’re ready to write!
  7. Create a project on specific date: Know the date you want to schedule a post? Add blog posts or social campaigns to specific days using the plus sign on your calendar.

The Home Dashboard

The Home Dashboard in CoSchedule gives you a snapshot of all your tasks and helps you quickly find projects on your calendar.

Home Dashboard

  1. Left navigation: Navigate to your calendar, ReQueue, or Analytics reports.
  2. My upcoming list: A list of all your tasks and projects coming up. Tip: Consider this your to do list so you publish consistently according to your game plan.
  3. Add task: Quickly add a task to your to-do list. Tip: Add personal tasks here, too, like dropping off the mail, to have a single list of all your to-dos in one place!
  4. Notifications: Find items that need your attention like new CoSchedule functionality announcements or discussions with team members (if relevant).
  5. Recent: A list of all the projects you’ve recently been working on. Makes it quick to navigate to where you left off.
  6. Favorites: A list of all the projects you’ve marked as your favorites. Makes it quick to find projects that need your attention.

Organizing Your Calendar With Color Labels

Color labels help you gain a better understanding of your content mix with just a glance. Let’s cover how to set up a color label and three examples of how you can use color labels.

To set up your color labels:

Go to Calendar Settings > Color Labels.

Strategies For Your Color Labels

Here are some common examples of ways you can set up your color labels.

Content Type

If you’re working with promoting your own content; sharing and curating other people’s content; and paid sponsorships or influencer campaigns, color labels help keep track of what things on your calendar are related to each content type.

Color Labels by Content Type

Color Labels by Content Type on the Calendar

This makes it easy to see that orange projects are paid promotions, purple are internal blogs to promote, and blue are the items you’re curating from external sources.

Topic themes

If your blog posts follow topic themes, using color labels helps you easily visualize what themes you post about the most often and topics you could talk about more.

Color Labels by Topic Themes

Color Labels by Topic Themes on the Calendar

This makes it easy to see themes you blog about the most (and least).

Project Types

Managing a website can entail a lot more than just blogging and social campaigns.  You might be planning newsletters, events, ads, etc. You can use color labels to visualize what different types of projects you are working on.

Color Labels by Project Types

Color Labels by Project Types on the Calendar

This way, you can plan all sorts of marketing projects in CoSchedule and easily see what different types of projects you have going on.

The Ideas Bin

Brainstorming content ideas in CoSchedule is made easy with the Ideas Bin. Throw a bunch of blog topics in your Ideas Bin so you’re never short on content ideas.

When you’re ready to plan some new posts, you’ll always have a list of things you can write about.

Simply drag and drop your ideas over to the calendar to start working on them.

Drag and Drop Ideas to Your Calendar

So… What’s Next?

Check Out The Next phase of Getting Started With CoSchedule… How to Use Social Template to Save Time and Drive More Traffic to Your Blog