Build Your Own Marketing Calendar
Getting Started Guide: Free Calendar

Build Your Own Marketing Calendar

Build your ideal marketing calendar with these helpful tips & tricks. In This Lesson:

Core Concept: Put Everything In Your Calendar

Marketing projects, requests, and ideas get dropped on you from all directions – emails, Slack messages, meetings, and even desk drop-bys. With your CoSchedule Calendar, you now have a place to manage every project and request that comes your way. Once you get in the habit of putting everything in your Calendar, it becomes your single source of truth for your marketing. Throughout this guide, you’re going to learn step-by-step how to build your own marketing calendar so you can get visibility into everything you are doing and when.

Bulk Import Existing Projects & Content On Your Calendar

If you already have projects and content in a different platform such as Google Sheets, Excel, or a different project management platform, you can bulk import this content to your CoSchedule Calendar. This is made easy with the Bulk Project Import feature. To import projects, follow these steps:
  1. Select Bulk Project Import in the Create drop down menu.
  2. Choose which platform to import your projects.
  3. Follow the provided directions to import all your content into your CoSchedule Calendar.
image showing new task in marketing calendar Now that your existing projects have been added to your CoSchedule Calendar, you can now add all of your new projects.

Add A Project To Your Calendar On The Publish Date

Your CoSchedule Calendar is meant to be used as a publishing calendar – meaning you’ll add projects to the calendar on the day they will go live or be completed. Here’s why:
  • This provides visibility, so you (and others) know what’s going live and when.
  • It helps set priorities (i.e. the next upcoming project should be your priority).
  • It creates a deadline – which increases the likelihood of accomplishing a project on time.
Think of an upcoming blog post, newsletter, event, etc. that you are currently working on. Now it’s time to add it to your Calendar. To add a new project, click the plus sign on the specific date on your calendar you want the project to publish or go live. Then select the project type. image showing new project in marketing calendar

Give Your Project A Name

After you’ve clicked the plus sign on the publish date and selected the project type, you’ll need to give your project a name. The project name shows up on your project card when you are on the Calendar view. image showing new project card in marketing calendar Continue adding planned marketing projects to your calendar to create visibility into all of your projects.

Project Card Breakdown: See The Big Picture & What’s Coming Next

The project card gives you all the details you just filled out like the project name, Color Label (which we’ll learn about in Chapter 2), Project Type, and Tags. image showing project types in marketing calendar The project type helps you understand the kind of content you’ll create without having to click into the project for more details. Why is a Project Type important?
  • It shows the tactics that contribute to your marketing strategy.
  • It helps inform others what you’re working on for better visibility.
  • It highlights project frequency so your strategy can be more balanced.
  • It allows you to create saved, filtered views of your calendar (i.e. social messages only, email calendar, etc.).

Add Your Integrations

Integrations enhance your projects by syncing activities from outside tools like MailChimp, WordPress, and Social Media to your calendar – which means you don’t have to waste your time duplicating work. Here are a few of the best integrations for marketing teams like yours.
  • WordPress & HubSpot – Whenever someone creates a new blog post in WordPress or HubSpot, it will automatically appear on your Calendar.
  • Email Marketing – Whenever someone creates a new email in Mailchimp, HubSpot, Constant Contact, or Campaign Monitor, a new project card will appear on your Calendar.
  • Social Media – Your CoSchedule Calendar connects to your social media channels, so you plan, create, and schedule your social messages alongside your other marketing projects.
To connect an integration: 1. Click the Settings button in the left-side panel. image showing settings icon in marketing calendar 2. Select Integrations from the menu list under Settings. image showing all integrations in marketing calendar