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Manage Sub-Calendar Views

With the Marketing Suite, CoSchedule automatically creates a calendar view for each color label, allowing you to easily filter content and manage user access with customized permissions. Use Sub-Calendar Views to see all content related to one department, product line, or another category all in one place.
Note: This feature is only available in Marketing Suite.

Enable Sub-Calendar Views

Sub-Calendar Views are enabled by default for CoSchedule clients who joined after January 2021. For existing users, it can be enabled as a Power Up.
  1. Open Settings
  2. Click Power Ups
  3. Click Enable Sub-Calendar Views

Create Sub-Calendars

  1. Open Settings
  2. Under the Settings tab, click Sub-Calendar Views
  3. You can click directly on the color label or name field to make edits or add a new Sub-Calendar
  4. Once you have a Sub-Calendar listed, click the down arrow to the right to expand additional options — here you can manage which social profiles will be visible when scheduling social messages, and if you're using Social Approvals you can customize which approvers will be visible when scheduling social messages

Access Sub-Calendar Views

You can find Sub-Calendar Views in the main Calendar menu with your custom Saved Views. CoSchedule automatically creates a Sub-Calendar View for each Color Label.

Manage Sub-Calendar Access

Admins, managers, and owners can control which Sub-Calendar Views team members can access. Team members can see, edit, and create items only for those Sub-Calendar Views they can access. To manage Team Member access:
  1. Open Settings
  2. Click on the Team Members tab
  3. Locate the team member and click Edit
  4. Check the box next to the calendar(s) you'd like the team member to access
If a team member is assigned an item such as a Task or Project with a color label corresponding to a calendar they cannot access, the team member will be able to see the item on their Home page, but they will need to be assigned access to the appropriate calendar to be able to open the item. Similarly, if a user is assigned an item within a Marketing Campaign that includes items with multiple color labels, they will only be able to see the items they have access to.

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