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Here at CoSchedule, we follow the philosophy of planning your work, then working your plan.
And for content creators, there’s no better organizational hub than a well-planned content calendar.
When your entire strategy is planned out on one calendar, it’s easier to keep organized, focus on deadlines, and be more productive.
Now that we’re deep into 2020 marketing planning season, you’re thinking about your strategy for the new year.
In fact, we’d be willing to bet at least one of these describes your current situation:
In any scenario, a content calendar should be a key piece of your organizational strategy.
There’s a reason major publishers use editorial calendars to plan content throughout the year. Content marketers should follow their lead.
In this post, we’ll show you how to build one and keep it full all through 2020.
Build your entire content calendar and schedule everything at the best times with these templates and guides:
Plus, we’ve included four bonus content scheduling templates and infographics to help publish every piece of content at the best time. Snag your templates now, and then read on to learn how to use ’em.
There are a lot of different types of marketing calendars out there.
You might see them called a “blog calendar,” or a “social media calendar,” or an “editorial calendar.”
Their basic purpose is the same no matter what they’re called, though.
For the purposes of this post, here is the definition we’ll work with:
A content calendar can be anything used to plan, schedule, and organize content and other marketing projects.
Here are three common types of content calendar:
We certainly can!
In fact, we’ll do you one better: we’ll show you a CoSchedule calendar.
Here’s a quick glimpse:
Here, you’ll notice several things:
We can also switch social media messages on and off on the calendar. Here’s what it looks like with all social media posts visible:
The easiest answer is because “winging it” doesn’t work.
If you don’t have a plan, you’ll end up wasting time you could be spending being productive.
That much is nearly guaranteed.
And if you don’t keep organized, you’ll be less likely to succeed.
Using a calendar makes it easier to plan out what you’ll be doing in the future.
That could mean a week, a month, or however far ahead you’d like to plan.
You could even plan your content marketing efforts for an entire year (like we’ll show you in this post).
Once you get your calendar built out, you’ll be able to:
In short, you’ll work more efficiently and effectively with less stress. That’s something we can all get behind.
Now, let’s get into the nuts and bolts of content calendar planning.
To begin planning your editorial calendar, start with at least two week’s worth of content.
If you want to leverage your calendar to its fullest though, you’ll plan out as far ahead as you reasonably can. That means allocating space for holidays, seasonal events, and other calendar items you know are going to crop up eventually.
Before we get too much further, figure out which content channels and types you’re currently creating, and plan on creating this year.
This could include:
Make a list so you can lay it all out.
The template we’ve included in this post is meant to make yearly content marketing planning easy. Let’s walk through how this spreadsheet is formatted before you begin.
There are 12 tabs at the bottom (one for each month):
Each day for each month is also fully mapped out throughout the year:
To edit your calendar and fill in content, simply click a day and type. It’s as simple as that.
Tools are only as good as your ability to use them.
Content calendars are no exception.
Once you have your calendar on hand, the next step is to fill it with content.
But … what content, exactly?
The answer: any content you’ll create.
We could even extend this to include other types of marketing projects, too. That could mean events you’re planning or other important dates for your business.
Let’s start by adding a piece of content:
Next, scroll down to your project checklist and fill in deadline, project, owner, and status of the piece of content you just added:
Make it easier on your team to identify what’s what by adding in color codes for projects and teams and change the text color to reflect what projects belong where:
Change the color of the content text to reflect the team or project in the key:
Feel free to include anything you’re working on.
This is where the real work starts. Before you can fill your calendar, you’ll need ideas to plan around. You’ll need a lot of ideas, and you’ll need them fast, too.
That’s where our simple brainstorming process comes in.
Here’s how it works in three parts:
Add a day and time on your calendar to run through this process once a month, and you’ll always have enough ideas to keep your content marketing machine moving forward.
Since we’re talking about year-long planning here, it makes sense to discuss seasonal content. If you know you’ll have particular holidays, sales events, or other times of year requiring special promotion, plan that out on your calendar.
Start by breaking down these kinds of events into categories. These could include:
Next, consider creating monthly themes for your content.
You know how magazines sometimes focus issues around one central topic? You can do that for your content and other marketing initiatives too.
A theme could be any broad topic you’ll create multiple pieces of content about during a given month.
You don’t need to strictly limit yourself to your themes, of course.
However, using themes can make it easier to brainstorm content ideas (since you’ll have a target to think around) and help your audience know what to expect from you month to month. They can also help you build authority around particular topics, helping you become known as a go-to source for that particular information.
A color-coding scheme can help quickly identify content on your calendar.
You can color-code your calendar any way you’d like. However, a successful scheme should incorporate the following elements:
Here are a few different ideas for laying out color-coding schemes:
If none of these ideas work, you can always come up with one of your own, too. Here’s what your calendar might look like once you’ve added some content to your color scheme:
First, decide what types of content you’ll create and schedule on your calendar. This might include:
Or anything else your marketing team is working on.
Then, you’ll need to optimize your schedule and publishing frequencies. Here are the best times to schedule different types of content.
While this data has been around awhile, these recommendations on posting volume remain useful as starting points (minus Google+, which has been sent to the Google graveyard):
Here’s what the research says about the best days to send email newsletters:
And here are the best times of day too:
If you’re working on a team, it’s helpful to have one person be in charge of project managing the calendar. Of course, you can have team members add their own stuff, and make them responsible for hitting their deadlines. However, having one person keeping an eye on everything can be helpful.
Your calendar owner should be responsible for the following:
This person can be anyone on your team who is suited for this task.
You now know everything you need to build a content calendar and keep your marketing plans organized for the entire year.
Best of all, getting started isn’t going to take a ton of time, and the benefits will pay off all the way through 2020.
If you’re ready to move beyond paper and spreadsheets, CoSchedule is the next step forward managing all your marketing projects, tasks, and campaigns.
Let’s look at how it helps marketing teams get organized, save time, and manage all their marketing with CoSchedule.
CoSchedule integrates seamlessly with one or multiple WordPress blogs to automate your publishing.
To get started using the WordPress integration, go to your CoSchedule calendar and select Integrations from your settings menu (it’s there on the bottom-right):
Select Set up WordPress, and you’ll come to an instructions screen that will show you how to connect your WordPress blog into CoSchedule:
Once you’re set up, creating blog posts is easy. Just select a day on your CoSchedule calendar and click + Blog Post:
From here, you have a few options:
No matter how you prefer to write, CoSchedule is designed to support your workflow.
Once you’ve created a new content item, it’ll appear on your CoSchedule calendar.
CoSchedule’s intuitive drag-and-drop interface makes it easy to see all your content in one place, move things around wherever you need, and save time planning your work. When you move a project, all the associated tasks automatically get reassigned, too.
Plus, with built-in email notifications, you’ll always be alert when things are due.
There are a few features in CoSchedule that allow you to collaborate and communicate better with your marketing team and other departments within your organization.
With read-only views, you can easily share your calendar and what your marketing team has planned without adding new users or risk someone moving due dates or messing with tasks.
You can create a custom read-only link that updates in real-time as you make changes to your project.
OR you can download a PDF version of your project to share with stakeholders.
What if you have a campaign that spans multiple projects or pieces of content?
That’s when it’s time to start using Marketing Campaigns in CoSchedule.
To use Marketing Campaigns, go to your CoSchedule calendar and select + > Marketing Campaign:
Title your project, assign a start and end date and color label:
Then, add a start and end date:
Now, you’ll see all the dates your project spans as a color bar across your calendar:
Add each piece of content included in your project:
Continue until you’ve added every piece of your marketing project. They’ll all be easily accessible on your calendar in one unified folder.
Once you’ve created a piece of content, you’ll want to promote it on social media.
CoSchedule makes this easy by integrating with:
Plus, you can save even more time scheduling your social promotion. With Best Time Scheduling, you can create social media messages directly in CoSchedule, and let our tool schedule them to publish at optimal times. No more guesswork.
When you’ve created something really great, you’ll probably want to share it on social media more than once. ReQueue allows you to easily create content categories, add social messages, and then reshare them automatically in the future.
Ready to try CoSchedule? Start with your free 14-day trial.
You’ll get to test all our features yourself to see if it’s the right content calendar platform for you.
Regardless of which tool you choose though, we hope this is the year you get more organized and produce better work than ever.
Now go out there and do better marketing with your new content calendar.
This post was most recently updated on Dec. 11, 2019.
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