Plan an Entire Year of Content with this Retail Marketing & Events Calendar Template

Plan an Entire Year of Content with this Retail Marketing & Events Calendar Template

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You’re probably thinking that it’s a little too soon to be planning next year’s retail marketing calendar. But why put off until tomorrow what you can do today?

In fact, there are a lot of benefits to planning your retail and e-commerce marketing campaigns early. A few include:

  1. You’ll start filling your sales funnel early, which means people will be closer to making a purchase decision by the time peak buying periods roll around.
  2. Working far in advance means you’ll have more time to build up plenty of marketing runway.
  3. You can be more creative, since you’ll have plenty of time to do it right.
  4. There will be fewer last-minute fire-drills, making your work life more manageable.

While I’m not expecting you to have all of your retail marketing activities for next year planned, this template and infographic should help you build up at least a quarter or more of marketing campaigns.

If you’re not ready to start planning yet – no problem. It’ll be here waiting for you when you’re ready to get started.

There’s even a printable retail marketing infographic and calendar template to help you when it’s time to get planning.

Retail Marketing Calendar Templates

Before getting into the nuts and bolts of planning your retail marketing calendar, you’ll want to download these templates.

You’ll find:

  •  A Marketing Campaign Planning Template to organize your entire retail marketing campaign.
  • A Retail Marketing Calendar with all the upcoming holidays to plan your campaigns around.
  • A Printable Retail Marketing Infographic to keep up with all the key marketing dates.

What is a Retail Marketing Calendar?

Let’s start by discussing a little about what a retail calendar actually is.

A retail marketing and events calendar is usually a spreadsheet that gives the marketing team a single source of truth for all the upcoming marketing activities.

It’s the birds-eye view of the marketing strategy, new merchandise launches upcoming events and promotional schedules.

A robust calendar should outline deadlines, tasks, and all required actions that must take place for content to publish on time.

It's the document that makes sure your marketing activities go from imagination to reality.

Companies who sell a product via a brick-and-mortar, e-commerce store, or pop-up shop can all benefit from a retail marketing calendar.

Planning Your Retail Marketing Events and Campaigns

When sitting down to start strategizing about your upcoming retail and sales campaigns, there are a few things you can do to make sure your initiatives are successful.

Some marketers feel that these steps are a waste of time and take away effort that could be used to produce customer-facing content.

However, marketers are 356% more likely to report success when they engage in a few planning activities before launching a campaign. Here are a few areas to focus on:

Goal and Objective Setting

The main goal of retail marketing is to bring visitors to the store… be it a digital or physical location. Then, we need to convert these visitors into paying customers.

Rarely does a visitor complete a purchase their first time in the store. The buying cycle typically involves numerous interactions prior to making a sale.

The individual will visit the store, see an ad or social media post, follow the company, sign up for its mailing list, visit the store again, put something in the shopping cart, abandon the shopping cart, click an ad, go cold for a few weeks, open a discount email, visit the store again, and finally complete their purchase.

It’s a convoluted process… and it can take weeks or even months.

Defining goals and objectives can help you make sense of the often complicated marketing funnel.

Let’s go through how to set goals that actually contribute to the bottom line.

“Get more visitors.”

This is not a very well-thought-out business goal.

Why? Because it doesn’t specify much more than an outcome.

Your marketing goals need to provide clear guideposts for what success looks like. In other words. Your goals need to be S.M.A.R.T.

Here’s what your goal should look like instead:

‘We need 20,000 website visitors and 5% converted into leads, within the next 12-months in order to achieve our revenue goal of $1.2 million.”

Find Your Retail Marketing Goal With This Step-by-Step Process

Start by figuring out how much revenue you need to generate and how much you want to grow.

Step 1:

Figure out how much revenue you need to generate and how much you want to grow.

Your company sold $1 million worth of merchandise last year. You want to grow by 20% in the coming year.

That means you need to sell $1.2 million next year.

Here’s the equation:

Total Sales Previous Year x Percentage Growth = Revenue Increase

$1 million x .20 = $200,000

$1 million + $200,000 = $1.2 million

Step 2:

Calculate the average price of your sales.

So, you sold $1 million dollars in merchandise last year and you had about 20,000 total customers.

That means the average person spent $50 in your store.

Total Sales Previous Year / Total Number of Customers = Average Price of Each Sale

$1 million / 20,000 = $50

Step 3:

Figure out how many customers you need to reach your revenue goal.

Assuming the average sale of $50 remains constant...

You’ll need about 24,000 customers next year. OR 4,000 more than you had last year.

Total Revenue Next Year / Average Sale Price = Total Customers Needed Next Year

$1.2 million / $50 = 24,000

Step 4:

Calculate your visitor conversion rate.

Not everyone who visits your store will make a purchase or become a customer. You need to figure out your conversion percentage to make an accurate approximation for how many total visitors you’ll need to bring in to meet your revenue goal.

Taking the numbers from above, your store had 1 million total visitors last year and 20,000 of them turned into paying customers. In that case, you converted 2% of visitors into paying customers.

Total Customers / Total Visitors * 100 = Conversion Rate

20,000 / 1,000,000 * 100 = 2%

Step 5:

Calculate the total number of visitors you need to reach your growth goal.

The final step is to figure out how many visitors you need to bring in as a marketer to reach the revenue goal of $1.2 million dollars in sales. Assuming you continue to convert 2% of visitors

Total Customer Needed / Conversion Rate  = Total Visitors Needed

24,000 / .02 = 1.2 Million Visitors

That’s your north star as a marketer. Everything you do should be focused on driving 1.2 million people to visit your store.

Brainstorm Ideas to Reach your Visitor Goals

1.2 million visitors (or whatever visitor number you calculated using the formula above) aren’t going to just magically appear. You’ve got to do some great marketing to bring them to your store.

To start your brainstorming session, use this simple three-step process.

Step 1: Get your marketing team together in a room. Have everyone spend ten minutes writing down as many ideas as they can. Don’t worry about the quality of those ideas yet - you will vet the ideas in step 3.

Step 2: Spend ten minutes reading each idea out loud. Have each team member score every idea on a three-point scale. Threes are home runs, twos are possibilities, and ones you can skip altogether.

Step 3: Spend ten more minutes reviewing each idea that everyone agrees is a three. These are your best ideas and the ones you should go with.

By following this process, you can wrap up your campaign brainstorming in half-hour to an hour (depending on how much time you spend discussing ideas at the end).

Map All Your Best Projects on a Retail Marketing Calendar

After you’ve figured out all your best marketing ideas, it’s time to get planning.

The template provided in the download above provides a basic foundation to get started. Simple populate the excel spreadsheet with all your ideas, when you’re going to launch them and who will be involved. Remember each individual project should have a goal to drive a certain number of visitors.

Here’s how to use it:

I’ve created a fictional company that sells basic kids clothing and accessories. This activity plan gives a high level for each campaign that is coming down the pipeline.

In the next tab on the spreadsheet, you’ll find an area for the granular campaign details.

Begin filling out details for each project under the campaign.

I started by creating a fictional influencer outreach campaign where 4 influencers will create sponsored content on their Instagram feeds.

Provide a short description of the project, the budget, the goal, and due dates for each task needed.

Next, you can fill in the due dates on the calendar template provided. This provides further clarification of due dates for each task

If you’re kinda sick of managing a bunch of different spreadsheets…

And you’re never really sure if people are on top of their tasks…

Try planning your retail marketing activities in CoSchedule instead.

Rather than having to constantly update a spreadsheet, CoSchedule gives you a single version of truth so everyone can finally get on the same page.

Start by creating a marketing campaign by choosing the first option called “marketing campaign”.

Once you’ve done this, you’ll see the campaign populate on your calendar.

Next, add each individual project that will make up the campaign. I’ll start with the influencer campaign similar to the one in the spreadsheet template.

Next, give your campaign a title and due date.

Now, instead of creating static due dates in a spreadsheet, assign and delegate tasks in CoSchedule so everyone knows what their contributions are and when to do them.

After you’ve assigned the tasks, each individual will see them pop-up on their daily to-do lists.

Once you’ve added all the projects, everyone on your team will be able to see how all the pieces of your retail marketing campaign fit together.

Here’s what a fully populated marketing campaign in CoSchedule looks like. You’ll see every project, due dates, tasks and project progress all in one place.

Use CoSchedule’s Hubspot Integration for The Ultimate Holiday Calendar

A lot of retailers are leveraging the power of Hubspot. Which is great – lucky for you we integrate seamlessly with all things Hubspot.

Here’s how it works:

Connect your HubSpot account directly in CoSchedule to sync your email marketing, pages, and blog posts into one place.

Once you’ve connected your Hubspot account, you can create Hubspot projects directly in CoSchedule.

When adding a new project, you’ll see a couple of Hubspot options you can add to your CoSchedule calendar.

Enter your title, add labels, owner, etc. Click the Create button when you are ready.

Next, choose your URL, if you're managing multiple sites, then the Page template you're wanting to work with. Once finished, you will see the HubSpot Page editor added to your project.

You can change the Post Title, Author, and Scheduled Time in CoSchedule. To edit further, click Edit in HubSpot.

Key Dates in Retail Marketing

Retail marketing ebbs and flows with seasonal changes, holidays, events and special occasions.

Knowing key dates allows you to plan in advance and prepare to increase sales with strategically timed marketing campaigns.

This printable infographic will help you identify key marketing opportunities for better social media content, email promotions and more. I’ve also provided a few examples under each to show how you can launch similar occasion-based marketing campaigns around holidays and key dates.

Key Marketing Dates Infographic

August 2019

  • 2nd - International Beer Day
  • 3rd - Watermelon Day
  • 4th - National Chocolate Chip Cookie Day
  • 10th - National S'mores Day
  • 16th - National Tell a Joke Day
  • 31st - International Bacon Day

September 2019

  • 2nd - Labor Day
  • 6th - Read a Book Day
  • 8th - Grandparent's Day
  • 11th - September 11th Remembrance Day
  • 13th -  Friday the 13th
  • 19th - International Talk Like A Pirate Day
  • 23rd -  Autumn Equinox
  • 29th - Rosh Hashanah

October 2019

  • 1st - International Coffee Day
  • 4th - World Smile Day
  • 5th - World Teacher's Day
  • 8th - Yom Kippur
  • 14th - Columbus Day
  • 16th - Bosses Day
  • 17th - National Pasta Day
  • 31st - Halloween

November 2019

  • 1st - All Saints Day
  • 11th - Veteran's Day
  • 13th -  World Kindness Day
  • 17th - World Peace Day
  • 23rd - National Adoption Day
  • 28th - Thanksgiving
  • 29th - Black Friday
  • 30th - Small Business Saturday

December 2019

  • 1st - World Aids Awareness Day
  • 2nd - Cyber Monday
  • 7th - National Cotton Candy Day
  • 7th -  Pearl Harbor Day
  • 8th - International Children's Day
  • 18th - Bake Cookies Day
  • 20th - Go Caroling Day
  • 22nd - Hanukkah
  • 22nd - Winter Solstice
  • 23rd - Festivus
  • 24th - Christmas Eve
  • 25th - Christmas Day
  • 30th - Bacon Day
  • 31st - New Year’s Eve

January 2020

  • 1st - New Year’s Day
  • 4th - National Spaghetti Day
  • 15th - National Bagel Day
  • 19th - National Popcorn Day
  • 20th - National Cheese Lover Day
  • 20th - MLK Day
  • 25th - Chinese New Year (Year of the Rat)

February 2020

  • 2nd - Groundhog’s Day
  • 2nd - Super Bowl
  • 7th - Bubble Gum Day
  • 9th - National Pizza Day
  • 10th - Clean Out Your Computer Day
  • 14th - Valentine’s Day
  • 17th - Random Acts of Kindness Day
  • 17th - President’s Day
  • 18th - National Drink Wine Day
  • 20th - Love Your Pet Day
  • 22nd - National Margarita Day
  • 25th - Mardi Gras

March 2020

  • 6th - Employee Appreciation Day
  • 8th - International Women’s Day
  • 14th - Pi Day (3.14)
  • 17th - St. Patrick’s Day
  • 20th - International Earth Day
  • 20th - Vernal Equinox
  • 23rd - National Puppy Day
  • 25th - Waffle Day

April 2020

  • 1st - April Fool’s Day
  • 7th - National Beer Day
  • 10th - National Siblings Day
  • 12th - Easter
  • 22nd - Earth Day (US)
  • 23rd - Take Your Child to Work Day
  • 23rd - Ramadan Begins
  • 24th - Arbor Day
  • 26th - National Pretzel Day

May 2020

  • 1st - May Day
  • 2nd - Kentucky Derby
  • 5th - Cinco de Mayo
  • 5th - National Teacher's Day
  • 6th - National Nurses Day
  • 8th - Daycare Provider Day
  • 10th - Mother’s Day
  • 25th - National Wine Day
  • 25h - Memorial Day
  • Dates Vary - High School/ College Graduation

June 2020

  • 5th - World Environment Day
  • 5th - National Doughnut Day
  • 6th - D-Day
  • 12th - National Peanut Butter Cookie Day
  • 14th - Flag Day
  • 21st - Father’s Day
  • 19th - Juneteenth
  • 21st - International Yoga Day
  • 21st - Summer Solstice
  • 26th - Take Your Dog to Work Day

July 2020

  • 1st - Canada Day
  • 1st - International Joke Day
  • 4th - Independence Day
  • 13th - Friday the 13th
  • 14th - Bastille Day
  • 14th Shark Awareness Day
  • 17th - World Emoji Day
  • 19th - National Daiquiri Day
  • 19th - National Ice Cream Day

Occasion-Based Retail Marketing Campaign Examples

If you’re looking for a new way to market your business, try creating an occasion-based campaign. To start, choose a day from the infographic above that fits your target audience interests or product offering.

Here are a few examples to get you brainstorming.

International Beer Day - TGIFridays

Bar and restaurant, TGIFridays launched a massive marketing campaign around International Beer Day.  The marketing campaign ran for four weeks in over 60 markets. The campaign aimed to make Fridays a destination for beer lovers from around the globe.

Want to Replicate This?
This was a full-on integrated marketing campaign. The company launched organic social media, paid sponsorship posts, in-restaurant collateral, and more. To replicate this, be ready to devote most or almost all of your social media activity to your promotion.

Read a Book Day - Manolo Blahnik

Reading a book and wearing luxury footwear don’t have a lot in common at first blush. Unless your footwear company is Manolo Blahnik.

The company smartly promoted its new book and a snazzy pair of its shoes in an Instagram campaign for National Read a Book Day.

Want to Replicate This?
This one is an easy one to replicate. Sure not all companies have books written about them, but you could do a series of social media posts featuring several different employees reading their favorite books. You could even turn this into an HR branding campaign and devote one hour of work time to allow your employees to dive into a new book.

World Smile Day - Smile Direct Club

Smile Direct Club leveraged World Smile Day to produce a killer marketing campaign. The campaign incorporated social media, discount codes, giveaways and more to raise brand awareness and increase sales.

Want to Replicate This?
To replicate a retail campaign like this one, find a wacky holiday that fits with your product. Then create a fully integrated campaign that incorporates email marketing, blog posts, discount codes, and giveaways.

Basically Any “Holiday” or Pop Culture Event - Petco

Petco is all over the occasion-based marketing. The company posts social media content around many of these days – from National Doughnut Day to the Game of Thrones finale.

Which makes sense because if there’s one thing that makes a quirky holiday more fun, it’s pictures of animals dressed up in costumes.

Want to Replicate This?
Petco does an amazing job of leveraging user-generated content. Ask your followers to submit pictures to be featured on your social channel. You could even run a campaign to help grease the wheels a little - offer people a discount code or some other carrot for submitting their images.

St. Patrick’s Day - Aldi

Discount grocery retailer, Aldi, launched a special line of cheeses in honor of St. Patrick’s Day. The lineup included 5 Irish-themed cheese varieties like Pesto Gouda and English Sage Derby that were green in color, Aged Irish Cheddar, Irish Cheddar with Beer, and Irish Cheddar with Whiskey.

Want to Replicate This?
First, choose a holiday that you want to promote. Then, create a limited edition product line to support the holiday. Old Navy does this on a yearly basis with its annual 4th of July t-shirts.

Earth Day - Everlane x New York Times

Clothing company, Everlane, partnered with the New York Times to launch a collection of t-shirts to highlight the issue of climate change.

For every one sold, the New York Times gifted 9 public schools students access to a year’s subscription to its newspaper.

This might seem like an odd partnership, but the backbone of Everlane’s brand involved sustainability – through initiatives like completely removing plastic from its supply chain.

Want to Replicate This?
Partner with an organization in a different industry than yours, but shares the same values. This type of partnership allows both companies to access a wider range of customers than they could on their own.

Pi Day (3.14) - SEC Network

This creative social campaign around Pi Day comes from the SEC Network. The network created clever social media posts to fill their channels in honor of celebrating the ratio of a circle’s circumference to its diameter.

Want to Replicate This?
This is another easy one to replicate. Use Pi day by creating unique social media messages. You can either use the number to highlight your products like the example above, offer a product on the day for $3.14, or give some other type of discount.

Yoga Day - Penguin Books

This book publisher took a unique take on Yoga Day for its marketing campaign. The company featured illustrations of made-up yoga poses for when you’re so entrenched in a book you don’t notice anything else.

Want to Replicate This?
Create custom illustrations and creative copy for your retail marketing campaign. All it takes is a graphic designer and a little creativity.

Easter - Banana Republic

Banana Republic took a fun digital and IRL approach to the traditional Easter egg hunt. The company hid eggs stuffed with extra saving for customers to find throughout their stores/website.

Want to Replicate This?
Turn your digital idea into an experiential marketing opportunity by adding a real-life version to your brick-and-mortar stores.

Graduation - Net-a-Porter

Graduation is a special time of year where gift-giving can be particularly tricky. Digital retailer, Net-a-Porter aimed to make it easier with its graduation gift guide.

The marketing campaign features several different gifts hand-curated by stylists at the company.

Want to Replicate This?
Create an email campaign with curated items from your retail store. This idea can be recycled for multiple holidays like Christmas, Mother’s/Father’s Day, Graduation, etc.

Cinco de Mayo - Pottery Barn

Similar to the Net-a-Porter example above, Pottery Barn carefully curated an assortment of its products that fit with the Cinco de Mayo holiday.

From colorful floral tableware to margarita glasses, this retail marketing campaign helps highlight a specific product category for the company and also helps customers easily find relevant products related to the holiday.

Want to Replicate This?
Find products in your line that fit with an upcoming holiday and build a retail marketing campaign around them. This can be used for social media, email, direct mail, etc.

Make Your Retail Marketing Easier

Now you’re armed with an awesome template to plan a ton of content in advance for your e-commerce or retail store. You also know how to set goals to increase your likelihood of success, what key marketing dates are coming up to build content around, AND some real-life examples to inspire you.

What more could you need? Maybe a demo of CoSchedule to see how it will simplify literally every aspect of your marketing.

About the Author

Leah is the Customer Marketing Lead at CoSchedule. Outside of work, she loves hunting for cool stuff at thrift stores. If not for marketing, Leah would be a psychiatrist, given her fascination with Dateline NBC, true-crime podcasts, and Netflix documentaries about cults.

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Organize all of your marketing in one place with Marketing Calendar software from CoSchedule.

Ditch the spreadsheets for good.

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There’s still time to organize your marketing.

Bring together your emails, blog posts, events, and the rest of your marketing with Marketing Calendar software from CoSchedule.

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Ditch the spreadsheets for good.

Finally see all of your marketing in one place with Marketing Calendar software from CoSchedule.

There’s still time to organize your marketing.

Bring together your emails, blog posts, events, and the rest of your marketing with Marketing Calendar software from CoSchedule.